Mermaid Theatre of Nova Scotia
Guess How Much I Love You & I Love My Little Storybook
U.S. & Canada Touring Technical and Hospitality Requirements
(Updated August 2017)
COMPANY: Cast of two performers, and one stage manager (3 in total).
• One-hour performance including question and answer period (if time permits).
• Start times: because of their tight travel schedule, the company would appreciate close adherence to start times. If the performance is late in commencing, it is possible that the Question and Answer period may need to be cancelled or curtailed. This will be at the stage manager’s discretion.
• Mermaid’s stage manager will contact the presenter in advance of the engagement to confirm the company’s arrival time and to answer any questions. Please provide technical and hospitality contact information.
• The Company travels in a full-length cargo van (approx. 19’L x 9’3”H) which will require parking.
• We require a minimum of four persons for load in/out and set up/strike. Breakdown of the 4 persons is as follows: 1 professional lighting technician, 1 professional sound technician, and 2 stage hands to assist with setup of curtain units, screen, and puppets. Please note: only lighting and sound tech will be required for the running of the show.
• Stage area, loading doors and dressing rooms need to be cleared to allow the company to set up immediately upon arrival and up to 90 minutes after the performance.
• Stage should be swept and mopped before the company arrives.
• No food or beverages should be permitted in the theatre.
• Set up: 2 hours plus 1/2 hour house.
• Strike: up to 1.5 hours.
• We require advance notice of any striking and resetting when our set is in place over-night.
• Minimum dimensions of stage 35′ wide x 30′ deep x 14′ high. These dimensions refer to an unimpeded space, free of hanging lights or heating ducts. Please ensure wings are cleared.
• A darkened auditorium is necessary and a black stage floor preferred.
• Set: Mermaid travels with a self-supporting, freestanding set.
• House masking to be provided by venue: Legs, travelers, and borders, preferably black with no more than a 24′ proscenium opening. Pipe and drape will also be acceptable. Please have hung prior to the company’s arrival. The stage manager will confirm masking specifications prior to engagement date.
• Availability of stage weights or sandbags.
• Two dressing rooms for three people, the rooms should have mirrors, chairs, tables and lights. They should be clean, well lit, lockable and ready for the company upon arrival and up to two hours afterward.
• Toilets and sinks, with paper towels and soap, must be in close proximity.
• The company REQUIRES the following:
–> 6 circuits (15 amp, 110-120 volt, 60Hz) for its own equipment
–> A professional lighting technician to operate the venue’s lighting.
–> a small lighting plot with a minimum of one complete stage wash (warm).
–> A small dimmable house plot. A lighting plot for your theatre will be provided.
–> Lighting focus, levels, and cuing will be determined at set-up.
–> Minimum of 6 lekos fixtures (dimmable)
–> Minimum of 4 flood/spot fixtures (dimmable).
–> Running lights stage right, left and upstage of the traveler.
• The company TRAVELS WITH 4 double, front of stage blacklight floor fixtures, to be placed front of stage. No dimmable channels are required. These lights will be cabled to stage right and controlled by the Stage Manager from the wings.
• Updated lighting paperwork will be provided within two weeks of the engagement.
• The company will use the house sound system, and requires the service of one professional sound technician to operate the venue’s sound during set up and performance.
• We will provide playback technology with stereo XLR outputs to be patched into the house system.
• Both sound and video will be run from our equipment backstage.
• We require a microphone (wireless preferred) to be used for the post show question and answer session.
• The playback will be run through the front of house speakers. Two monitors are required for the performers and should be placed in either corner of the stage front.
• During set up and performances the sound technician will take direction from the company’s stage manager, in keeping with the venue’s existing sound policies.
• The company requires wireless clear com and travels with four wireless headsets and a base station that patches into a regular clear com system.
• It is important that all sound be set up and operational before the company arrives.
• The company travels with a video projector and free-standing rear projection screen.
• Accommodations (when applicable, per agreement): 3 single hotel rooms of 3-star quality or better, within a 20 mile radius of the venue. Engager agrees to advance hotel details to Company directly, no less than 3 months prior to performance date.
• Plenty of bottled water (or a potable water source) and coffee/tea should be made available upon load in and throughout the day.
• The presenter agrees to supply a light lunch (i.e. veggie/fruit platter, soup, sandwiches). Please confirm any dietary restrictions with the stage manager prior to arrival.
SIGN LANGUAGE INTERPRETER:
• The company should be notified in advance if sign language interpreters are to participate. They should be located house right or house left and dimly lit by an isolated special dark blue gel. A copy of the script is available for interpreters upon request.
• Please note that the company’s request for complimentary tickets is covered under the terms of our contract and will not normally be waived. The Theatre will be prepared to release these seats upon request two week prior to the engagement.
MEET AND GREET:
• The company will be pleased to accept requests to “meet and greet” special guests. Should this activity be scheduled following a final performance, it will be essential to have extra crew on hand to facilitate a prompt load-out following the event. Please contact the stage manager in advance if a meet and greet is requested.
• The payment cheque (made out to Mermaid Theatre of Nova Scotia), house counts, and any relevant publicity materials (posters, programs, press releases etc.) must be made available to the stage manager before the company’s departure.
• In the interest of safety, we would appreciate having the audience away from the performance and working area as our equipment and set pieces are fragile. However, post show supervised visitors are most welcome with prior notice.
• Cameras and video cameras are prohibited during the performance, but are permitted during the Q & A.
• For school performances, a number of evaluations will be handed out to teachers. These will be provided upon the Company’s arrival.
• The company does not travel with any merchandise.
• Mermaid Theatre of Nova Scotia has a zero tolerance policy for harassment. If a Mermaid company member feels harassed by a venue staff member they will immediately inform the stage manager who, accompanied by the complainant, will bring the matter to the attention of the person in authority on deck, or to the presenter, and ask that the person responsible for the harassment be released from the crew call.
FOR MORE INFORMATION:
• We can be reached by telephone at 902.798.5841 or by email at firstname.lastname@example.org.
• Please include PO Box number on all postal mail. Our mailing address is Mermaid Theatre of Nova Scotia, PO Box 2697, Windsor, NS B0N2T0, CANADA